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By law, every LLC formed in New York is required to notify the public of its formation by publishing an ad in two newspapers. One newspaper must have a daily circulation and the other newspaper must have a weekly circulation.
For each the daily and the weekly newspapers, your ad just needs to appear once per week for those 6 consecutive weeks. Your ad must run in both newspapers for 6 consecutive weeks.
Your ads must be published within 120 days of your LLC’s approval date.
We want you to know about this requirement before you form your LLC because it affects how much you will pay in publication costs.
— COST OVERVIEW —
There are 2 costs associated with your Newspaper Publication Requirement. The first of these is the cost to place the ads in the newspapers. The costs to place the ads will vary depending on the county in which you publish.
The second cost is filing what’s called a Certificate of Publication ($50). This is your certification to the State that you’ve met the Newspaper Publication Requirement.
— NEWSPAPER PUBLICATION COSTS —
The office address that you list in your LLC Formation Documents determines the county where you are required to publish your ads.
Publication costs in Manhattan County will be $1,000 – $1,500. On the other hand, the least expensive county is Albany County, where the publication costs will be $75-$100.
You can publish by using an address located in Albany County, even if your LLC is not actually located there. New York requires that you list an LLC “office address” in your LLC Formation Documents. However, this address does not have to be your LLC’s actual office address.
It just needs to be an address located in the State where your LLC is able to receive mail.
You can accomplish this by using our strategy – which is hiring a Registered Agent located in Albany County and then using their address in your LLC Formation Documents.
— COST ANALYSIS —
To determine how much money our strategy can save you, you first need to call a weekly newspaper and a daily newspaper in the county where your LLC is actually located and obtain their publication costs.
You will then compare those publication costs with the costs of using our strategy.
If running ads in your actual county will cost you less than $300, then our strategy will not save you any money.
If this is the case, just use your actual address in your LLC Formation Documents and publish your ads in your actual county.
— COMMERCIAL REGISTERED AGENT —
— WHAT YOU CAN EXPECT —
Here is a breakdown of what it will cost you to hire Northwest Registered Agent, run ads in Albany county, and then file a change of address after you have met your Newspaper Publication Requirement.
Hiring Northwest Registered Agent: $125
Publishing in Times Union Daily: $60 (daily newspaper)
Publishing in Altamont Enterprise: $35 (weekly newspaper)
Change of Address: $30
TOTAL COSTS: $250
So, if total costs to use our strategy are approximately $250, then anyone who expects to spend $300 or more in publication costs will see significant savings.
— CALL THE COUNTY CLERK —
Call your County Clerk and obtain the phone numbers for two approved newspapers. One daily newspaper and one weekly newspaper. Then, call both newspapers and obtain their publication costs. Check the Savings Breakdown Table below to see if you can save money by publishing in Albany County (instead of your actual county).
List of County Clerks:
— NEXT STEPS —
If there are no savings, you will just use your actual address in your LLC Formation Documents and publish your ads in your actual county.
If there are savings, then we recommend you hire Northwest Registered Agent, use their address in your LLC Formation Documents and publish your ads in Albany County.
Once you have determined what address you will use in your LLC Formation Documents and what county you will publish your ads in, you can proceed to the next Lesson:
— DISCLAIMER —
This information is provided for educational purposes only and in no way constitutes legal, tax, or financial advice. For legal, tax, or financial advice specific to your business needs, we encourage you to consult with a licensed attorney and/or CPA in your state.
LLC University® is a registered trademark of LLCU Media Group, LLC.
© LLCU Media Group, LLC. All rights reserved.
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